HOA Property Management Companies: Choosing the Right Partner for Your HOA

HOA Property Management Companies: Choosing the Right Partner for Your HOA

Imagine a Phoenix, AZ HOA that functioned on its own. The paperwork is filed, maintenance is scheduled, the accounting is in order; everything is in order. With help from an HOA property management company, it's possible!

Requesting professional HOA management services can help your community thrive. Meanwhile, your volunteers will no longer feel stressed or stretched thin.

Not sure which association management company to hire? Read on for the tips you need to complete your search today.

Consider Your Needs

Before researching local HOA property management companies, talk to your HOA board. Ask your volunteers about the problems they've faced or tasks they've struggled with. Learning from their past experiences will help you determine your priorities and needs.

When you start researching companies, review their HOA management services. Confirm they're capable of meeting your needs and accomplishing your goals.

Gathering feedback from community members will help you find the right company for your community. There are over 290,600 property management businesses in the US. Not every team will meet your needs or expectations.

For example, how many property management companies on your list specialize in supporting HOAs? Determine how many HOAs they've managed since starting their business. If they lack experience managing other communities, they may not meet your needs.

Look for an experienced business that's licensed and accredited. Don't hire a company if their license isn't active.

Find a management company that's accredited by the Community Associations Institute. This is the top accreditation in the industry.

Determine if you'll work with a dedicated association manager. If so, learn about their education, training, and accreditations. Make sure their expertise is relevant to your needs.

Review HOA Management Services

Once you outline your needs, research each company's HOA management services. For example, you may need help with:

  • Accounting and reporting
  • Assessment collection
  • Board member assistance
  • Calendar and scheduling
  • Community communication
  • Compliance and inspections
  • Document management
  • Maintenance and inspections

Learn more about their processes and tools. Find companies that use state-of-the-art technology (like an online portal). These tools can save you time and money while ensuring accuracy.

Read Reviews

Read online reviews for each association management company on your list. Reading reviews will help you find a company worthy of your trust.

If you find the same issue repeated between clients, you could experience the same problem. Remove companies with a variety of complaints from your list.

Compare Prices

Ask each company about their fee structure. Most fee structures cover:

  • A monthly management fee
  • An initial setup fee
  • Maintenance fees

Review the contract to confirm there aren't hidden fees. Make sure there's a guarantee. Ask what happens if you're not satisfied with the company's services.

Don't choose the cheapest HOA management services available. Instead, review your notes to find an experienced team within your budget.

Choose HOA Property Management

Don't choose the first Phoenix, AZ HOA property management company you find. Instead, use these tips to narrow down your options. Choose a team capable of meeting your needs and goals.

With their help, you can set your community up for success and growth. They'll help you make the most of the HOA lifestyle.

Want to simplify your search? PMI San Tan has nearly 20 years of industry experience. Contact us today to schedule a consultation.